ajs_ hello Agenda: https://github.com/monero-project/meta/issues/701 midipoet hello msvb-web Hello. deedledea[m] hello ajs_ Invoices for community approval (DR) Arroz Estudios Invoice #2 monerokon-tg [telegram] Hello all, following the meeting from the beach ;) ajs_ any update on this midipoet Arroz have provided us an overview of the nighttime schedule: https://cryptpad.disroot.org/file/#/2/file/5D6zCom0EaQxqrCzuSXX87Pv/ they have yet to specify which artists will be playing at what time though. they have confirmed that they will supply artists, all equipment, and drinks for the artists at the price quoted. i still think we should wait for a new invoice that specifies this ajs_ they offered some DJs for us to confirm deedledea[m] yeah I agree to wait for the specified invoice to be sure, the devil is always in the details and we haven’t confirmed DJs yet monerokon-tg [telegram] So we don't need to contract any artist? ajs_ Joe Delon and Chima Hiro Chima has done a boiler room and Joe played Panorama bar deedledea[m] from what I saw they both seem legit and would be good choices imo ajs_ I also would like to know how many people are we expecting from Arroz and if there would be crowd control for the after party? msvb-web Eight hundred euros worth of people? midipoet ajs_: i think these are valid questions, that should be ironed out msvb-web: also a valid question it may be worth trying to invite the venue event managers/owners to the meeting on Wednesday to discuss msvb-web So we ask gramsdb and HuiChi Man to get specifics on the second Arroz invoice about who are the artists that cost 2K and how many Arroz staff are paid by the 800 EUR bill. And if they are trained for crowd control. midipoet msvb-web: yes. makes sense ^ @manhuichi and @gramsdb ajs_ okay we can table this invoice until we get more info Hepsiburada #2 this includes HDMI switchers, splinters, additional cables, mini PC for presenter, table, gaffer tape, super glue, double sided tape total ~447 EUR msvb-web That's a good invoice, a lot of things we need and thanks to ajs_ for choosing them for us. midipoet yes, thanks again ajs_ for being so on top of a/v deedledea[m] +1 for approval over here midipoet +1 msvb-web Yes. ajs_ ZED invoice - Screening "DISAPPEAR: COVER YOUR ONLINE TRACKS" https://monerokon.com/pages/screening 400 EUR for permission to screen documentary one time msvb-web Good film, I'm watching it right now on Arte. midipoet i approve this, but worry about where we will find the time to show it (as the schedule is packed) could we wait until we finalise the schedule? msvb-web That makes sense, and pay it next week instead. Is there any reason delay of the payment would be a problem ajs_[m]? ajs_ i have been in contact with director and he has agreed to do an interview Marc Meillassoux over Jitsi msvb-web That means we really need to find an hour or two for the film. Seems quite important. ajs_ can be after talks shouldn't be an issue to delay payment one week deedledea[m] screening at dusk with drinks? midipoet potentially end of day Saturday (provided we have time before night time setup) msvb-web The film is about one hour twenty minutes when showed on Arte, plus the time that Marc speaks. ajs_ okay, so if we can fit it in... vote on invoice midipoet +1 (approve) msvb-web Assuming the schedule supports it then we should show the film and the invoice should be paid. Yes. deedledea[m] +1 if we can fit it in ajs_ Berci invoice banners https://monerokon.com/pages/sample-banners midipoet +1 (approve) (who are cicada bank though)? msvb-web They are the only 1.5K sponsor we have midipoet. midipoet msvb-web: understood msvb-web I approve the Berci invoice. ajs_ i am think 2 main stage banners for tier 1 sponsors, 2 roll up banners for all sponsors (one near registration table, one near warehouse entrance), and two monero flag banners placed around outside okay deedledea[m] +1 approve for the banners ajs_ Update on venue requirements q list (G+H) midipoet the only major update from this, is that we have made a reservation for the speakers dinner - at https://casadoalentejo.pt/ on the Saturday evening i am not sure who recommended that restaurant though - i hope it is nice. they have vegan/vegetarian options monerokon-tg [telegram] Nice 👍 (re @xmr_events_bot: (irc) midipoet the only major update from this, is that we have made a reservation for the speakers dinner - at https://casadoalentejo.pt/ on the Saturday evening) [telegram] It was me ;) (re @xmr_events_bot: (irc) midipoet i am not sure who recommended that restaurant though - i hope it is nice. they have vegan/vegetarian options) midipoet we are also sourcing a van to bring people to and from the speakers dinner venue all other items are WIP ajs_ CfP status (ajs/all) I've published batch 3 votes midipoet we need to have the second committee meeting for CfP decisions and to finalise schedule ajs_ we need to confirm presentations ASAP i have been getting emails from people asking for confirmation midipoet can we meet after this meeting (or Monday sometime?) deedledea[m] only midipoet and I were there earlier and we didn’t have the results so we had to postpone decisions tomorrow works better for me if possible or I can send my comments in if I can’t make it midipoet can we try 18 UTC Monday? ajs_ i am available midipoet ok. lets try then ajs_ Sponsor updates (all) deedledea[m] I can join at 18:30 UTC so start without me midipoet (with the goal of finalising either way tomorrow) ajs_ DR has sent out invoices I have received logos from all sponsors and will have banners printed next week msvb-web The card section 'Sponsor graphics' was left empty and moved to 'Done' on the cryptpad. That means there will be no logos printed on merchandise. Which is my preference anyway. Please object or complain now if something else is expected. ajs_ No sponsor logos on merch Inside banners and swag items (G+H/msvb) which brings us to the next issue... merch msvb-web Merchandise design (of fifteen products) is almost 90% finished. Orders have reached 75%. midipoet msvb-web: great work! msvb-web So we are on time to receive all or nearly all merchandise on schedule and on budget for the conference. This means we will own 100 pieces of the following set called 'Merchpack STD': tshirt, bucket hat, cotton socks, carrying bag, lanyard, shoelaces, patch, screen cleaner, inkpen, USB drive, bandana, tattoo, cold storage, party wristband, plastic bottle. The only thing I'm worried about are the logistics of receiving at the warehouse, like if a signature is needed or import duty payment. Are there any questions about merchandise? If not, then go to the next topic. monerokon-tg [telegram] Portugal are very slow with customs if coming outside EU msvb-web That is a concern HuiChi Man, and that's what I mean by 'receiving problems'. Like if a border control decides to keep a set of boxes in their office for three weeks before informing us they need information. midipoet msvb-web: can we route via a different country (mitigating this risk somewhat?) monerokon-tg [telegram] That is not unusual to happen. Even after payment of 23% vat they are a bit slow. msvb-web Only if a person with transportation from that country does a lot of logistics work. And almost all the Monero community has abandoned their obligations (this conference) so I doubt that we will get that level of help midipoet. Germany is faster than Portugal, but agencies are much less honest in Germany than Portugual. In case the people from Leipzig who are driving to Lisboa wanted to help, I mean. ajs_ the proxy store people are based in Leipzig and they will be coming to monerokon i could ask if they could help with logistics msvb-web If I get the message (together with a mailing address) that merchandise should be rerouted from the Lisboa warehouse to Proxy Store, then I will use the address. monerokon-tg [telegram] 100 swag items will be a good few boxes make sure to communicate that first msvb-web Remember there are problems with honesty in many Germany agencies, so this may not be an advantage to reroute. ajs_ true maybe we should just keep it simple and hope for the best msvb-web About 3000 swag items, due to backup plans for all 15 items purchased in 100 packs. I think we should keep it simple and hope for the best. ajs_ we are almost in time so we can talk more about this after the meeting msvb-web Next topic: Food trucks. ajs_ Food-trucks (G+H) midipoet Agenda items. 7-9 have no major updates that i know of monerokon-tg [telegram] Is there any possible way to ship what you have completed next week and the rest at a later date? 2 weeks to clear customs should be expected ajs_ okay AOB msvb-web HuiChi Man: I don't understand the question. We are shipping as soon as possible on all items using the most expensive and fastest services. monerokon-tg [telegram] What is the eta? midipoet just a quick update - we are working on getting a Monero ATM on site for the conference. it is looking like it will happen, and it will NFC compatible. *it will be NFC compatible msvb-web You mean 'what is the estimated time of arrival for the three thousand items?' Nobody knows this. monerokon-tg [telegram] Can you ship the 75% completed items now? msvb-web We may have custom firmware produced for us as well midipoet, because typical BATMs lack a number of NFC standards. HuiChi Man: Every merchandise item that has been manufactured is already on the way to the warehouse. ajs_ Confirm next meeting time and date.... same time, same day 21st May msvb-web The 75% level corresponds with orders after negotiations conclude and design is accepted. That doesn't mean that 75% of items have been manufactured. In fact, most manufacturing is only starting now. ajs_ Okay, so that concludes today's meeting. thank you.